Feeling Overwhelmed? Try This Simple System Get Back Into Your Flow! 🤗🗂️
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“I love myself. I accept myself.”
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From the song, “I Loove Myself” by Suzan Alakas
Many women entrepreneurs (especially those juggling home, heart, and business!) fall into the cycle of reacting to whatever feels most urgent… rather than what’s actually important. 🙃🙂
That’s why today’s we’re sharing a simple, visual method to shift from reactive mode into intentional living. Let’s get into it! 😊🙌
• Originally written: 29 June 2025
• Last updated: 29 June 2025
• Written by: Suzan Alakas
Suzan is Growtharmony’s Founder and Editor-In-Chief. She is passionate about spreading positive, solution-oriented media via songs and other formats - all in an effort to make the world a better place! When Suzan’s not writing, finding leverage points or learning something new, you can find her in the garden, playing in the snow with her family, or in the kitchen cooking up a nourishing meal!
From Overwhelm to Flow! ✨
You open your laptop you see bunch of emails awaiting your response…
The laundry basket is overflowing (again!)...
And you still haven’t bought your mom her birthday gift…
It’s starting to feel like that new yoga class you wanted to try is not going to happen again this month! Sigh!
If your to-do list feels more like a never-ending avalanche than a helpful tool — you’re not alone! 💕
That’s where the Quadrant System for Prioritization comes in.
This is how you can overcome overwhelm - when you shift from reactive mode into intentional living.
Originally popularized by Stephen Covey in his book “The 7 Habits of Highly Effective People”, this 4-quadrant framework helps you separate the noise from the needle-movers. ✨
The Four Quadrants 🔢
• QUADRANT 1: Urgent + Important
Think of this as "putting out fires".
Examples: Client crises, last-minute deadlines, sick kids, broken pipes.
These need your attention now
• QUADRANT 2: Not Urgent + Important
This category is for wellness and growth.
Examples: Long-term goals, wellness practices, strategic planning, relationships.
These don’t scream for attention, but they shape your future
QUADRANT 3: Urgent + Not Important
These might feel like emergencies… but they rarely are.
Examples: Unnecessary meetings, social expectations, favors that derail your day.
This one’s sneaky. These tasks feel urgent, but they’re really someone else’s priorities
QUADRANT 4: Not Urgent + Not Important
These tasks offer instant gratification or avoidance, but contribute little to your goals.
Examples: Scrolling on social media, rearranging your desktop folders, binge-watching “just one more episode.”
And yet, they often sneak onto our lists because they feel easy or safe.
How to use the Quadrant System
Grab a blank sheet of paper and something to write with
Do a brain dump: list every task on your mind — big or small.
Nest, make a square and divide it into 4 sections
Quadrant 1: Urgent + Important
Quadrant 2: Not Urgent + Important
Quadrant 3: Urgent + Not Important
Quadrant 4: Not Urgent + Not ImportantSort each item on your list into a quadrant
Now here is where the magic happens! ✨
Schedule your Quadrant 2 items into your calendar — these are what move you forward.
Handle Quadrant 1 with focus.
Delegate or say no to Quadrant 3 when possible.
Let go (guilt-free!) of most Quadrant 4 tasks.
The Power of a Prioritization System:
This one small act of intentionality can shift your whole week!
With the Quadrant Method, you can choose where your time goes and gentle let go of the rest.
Remember, you don’t need to do everything! 🤩When you focus on the things that are aligned with your values and goals you not only feel better, but you finally release the overwhelm! 💕
Here are ways to leverage nature’s power to reduce stress and increase productivity!
✨ Take our 30 minute ‘Nourishing Meals at HALF the Cost” training to save BIG on your grocery bills and food preparation costs!
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